It is recommended that a personally owned/rental vehicle be used only for short journeys where this constitutes the most economical means of transportation or where no suitable public/commercial transportation is available.
Personally owned/rental vehicles may be used for up to 500 km of total travel. For longer trips a traveller may elect to use his or her own/rental vehicle, but reimbursement for kilometrage will be limited to the equivalent round trip commercial economy airfare between the nearest commercial airport serving the origin and destination sites.
Any additional cost incurred due to stopovers or route modifications made for the convenience of the traveler will be borne entirely by the traveler. All kilometrage travelled in a personal/rental vehicle when conducting business (subject to the 500 km limit mentioned above) will be reimbursed on a cents per kilometre basis. The rates are reviewed and adjusted from time to time. The current rates can be foundÂ
here. All car expenses are covered by the kilometrage rate including maintenance, repair, towing and fuel cost. Additional charges for parking, bridge, ferry and highway tolls are eligible expenses.
To substantiate a travel expense claim in excess of 500 km, the traveller must provide, along with their
reimbursement form, a round trip economy fare quotation from a commercial airline. The quotation should predate the travel dates by at least two weeks.